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General Assistant in Salisbury at Remus Management

Date Posted: 9/6/2018

Job Snapshot

Job Description

Having been established over 25 years Remus has grown into one of the largest Managing Agents in England/Wales.  As a result of longstanding extensive links to National and Regional Developers we are experiencing a rapid growth in the number of properties under Management. 

We recognise that our biggest asset is our people and we are passionate about our commitment to being recognised as one of the best employers in our Industry, because if our people are happy they will work with us to deliver a first class service to our clients.

We are looking for dynamic UK based individual who is self-motivated, looking for stability and a career with a forward thinking company, which is committed to the professional advancement and welfare of its people.  In return for your commitment we offer an attractive package which includes:-

  • Very Competitive Salary
  • Pension Scheme
  • Generous Holidays
  • Unlimited New Business Bonus Scheme


Reports to:                       Regional Manager 

Hours:                              8.45 - 17.15 with 1 hour for lunch

Holiday:               20 working days plus bank holidays

Probation period:             six months with one months notice

 Main Duties:

  • Handle all incoming telephone calls, distribute and take messages where appropriate.
  • Carry out DVLA checks for all Property Managers
  • Filing duties
  • Place weekly stationery order and ensure all stationery cupboards are kept tidy and well stocked.
  • Open all incoming post and distribute accordingly.
  • Frank all outgoing post
  • Create new signing in sheets for downstairs as and when required.
  • Carry out a weekly fire alarm test and maintain the log book.
  • Key Management - Ensure keys are put away promptly after Property Visits, arrange for signing in and out of all keys, ensure keys are made available for property visits and contractors as and when necessary.
  • Assist with visit preparation for Property Managers by ensuring kit bags are well stocked and available for use.
  • Ensure all forms in the form folder are topped up and kept in a tidy manner.
  • Check answer phone messages daily.
  • Maintain a spreadsheet of contractors Public Liability Insurance and chase where necessary.
  • Copy and file invoices once they have been signed off by a Property Manager.
  • Contact suppliers who have incorrectly addressed invoices and arrange to have them addressed correctly.
  • Prepare and maintain time cost spreadsheets on a weekly basis.
  • Keep record of time spent on matters not included within management fees
  • Any other tasks that may reasonably be required

To Apply for the job please forward your CV and a covering letter stating why you would like this role to the email address provided

Job Requirements

  • Excellent telephone manner
  • Excellent communication skills (verbal and written)
  • Good organisational skills
  • Numerate and computer literate
  • Ability to work under pressure
  • Ability to multi-task
  • Good team player